Send Record Template as PDF in Send Mail (Zoho Creator Only)

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Thu Nov 28 2024 15:38:31 GMT+0000 (Coordinated Universal Time)

Saved by @RehmatAli2024 #deluge

	///////// Accounts Emails ///////
	for each  account in Account_Certificate[Status == "Draft"]
	{
		if(counter <= 8000)
		{
			accountId = account.ID;
			reciepents = account.Recipient_Emails.toList();
			for each  rec in reciepents
			{
				sendmail
				[
					from :zoho.adminuserid
					to :rec
					subject :"Account Certificate"
					message :"Account Name: " + account.Account_Name
					Attachments :template:Account_Certificate:Account_Certificate accountId as PDF   ///// template: <record_template2>: <form_link_name2><record_id_variable2> as <attachment_format> //
				]
				counter = counter + 1;
			}
			account.Status="Sent";
		}
	}

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@RehmatAli2024

Add Contact Roles to specific Deal in Deluge Send Mail Merge Document with auto merge field from record Get file from Zoho Form and attach in Zoho CRM contact Get Contact Role name with id in Zoho CRM Dynamic signers in Zoho Sign using Zoho writer Mail Merge Template from Zoho CRM Deluge: Update Blueprint Stage in CRM with deluge Searching account in Chart of account in Books with account code Deluge: Search Zoho CRM user with Email Deluge: Trigger workflow rules optional map Deluge: Delete record in Zoho CRM Deluge: Create task in Zoho CRM Deluge: Send email with template id in Zoho CRM Deluge: add record in Zoho Creator subform Deluge: Insert / Create record in Zoho Creator Deluge: Update record in Zoho Creator Deluge: Delete record from zoho creator Search in zoho desk with criteria SQL sub query Inserting in Zoho Analytics table Custom Related List Code Upload image on item in zoho inventory Upload Bulk image to Zoho Inventory Item Api Searching Quote/estimate in books quote number Update values in subform of zoho creator Create Retainer on Quote Accept in Zoho Books Download Attachment in CRM Attaching a file to bill in Zoho books Send Record Template as PDF in Send Mail (Zoho Creator Only) Using Case in Zoho Analytics Create Customer , Item and Invoice if null one line Meeting/Event created from Zoho Bookings

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Deluge Functions WorkDrive Embed Code

<iframe src="https://workdrive.zohoexternal.com/embed/bjw0e76ce7549f555496596b428147038b51d?toolbar=false&appearance=light&themecolor=green" scrolling="no" frameborder="0" allowfullscreen=true width="800" height="520" ></iframe>

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Start-End Date Time

if(input.Start_Date_Time != null && input.Service_Lookup != null)
{
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	serviceMinutes = getServiceDetails.Service_Time;
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}

Add Contact Roles to specific Deal in Deluge

		contact_map = Map();
		contact_map.put("First_Name	",rep.get("Name1_First"));
		contact_map.put("Last_Name",rep.get("Name1_Last"));
		contact_map.put("Mailing_City",rep.get("Address3_City"));
		contact_map.put("Phone",rep.get("PhoneNumber2"));
		contact_map.put("Mailing_State",rep.get("Address3_Region"));
		contact_map.put("Mailing_Zip",rep.get("Address3_ZipCode"));
		contact_map.put("Mailing_Street",rep.get("Address3_AddressLine1"));
		contact_map.put("Mailing_Street_Line_2",rep.get("Address3_AddressLine2"));
		contact_map.put("Email",rep.get("Email2"));
		contact_map.put("Mailing_Country",rep.get("Address3_Country"));
		contact_map.put("Social_Security_Number",rep.get("SingleLine4"));
		contact_map.put("Passport_Number",rep.get("SingleLine5"));
		contact_map.put("Is_the_legal_representative_an_American_citizen",rep.get("Dropdown3"));
		contact_map.put("Title",rep.get("SingleLine7"));
		contact_map.put("Occupation",rep.get("SingleLine8"));
		contact_map.put("Account_Name",account_id);
		// 		info contact_map;
		create_contact = zoho.crm.createRecord("Contacts",contact_map);
		info create_contact;
		if(create_contact.containKey("id"))
		{
			contact_id = create_contact.get("id");
			//////// Get Roles Ids /////
			// 		get_contact_roles_ids = invokeurl
			// 		[
			// 			url :"https://www.zohoapis.com/crm/v4/Contacts/roles"
			// 			type :GET
			// 			connection:"zoho_crm"
			// 		];
			// 		info get_contact_roles_ids;
			////////////////////////////////////////////////////
			//////////////// Add Contact role to a specific deal ////////
			role_map = Map();
			role_map.put("name","Legal Representative");
			role_map.put("id","6051205000000006871");
			Contact_Role = Map();
			Contact_Role.put("Contact_Role",role_map);
			data = Map();
			data.put("data",Contact_Role.toList());
          //////// 6051205000001977001 is Contact Id /////////
			add_contact_role_to_deal = invokeurl
			[
				url :"https://www.zohoapis.com/crm/v4/Deals/6051205000001947026/Contact_Roles/6051205000001977001"
				type :PUT
				parameters:data.toString()
				connection:"zoho_crm"
			];
			info add_contact_role_to_deal;
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Send Mail Merge Document with auto merge field from record

recipient = Map();
recipient.put("type", "email");
recipient.put("value", "roy@gmail.com");
/////////////////////////
signer = Map();
signer.put("recipient_name", "Rehmat");
signer.put("action_type", "sign");
signer.put("recipient", recipient);
//////////////////
signers = List();
signers.add(signer);
///////////////////
mail_merge_template = Map();
mail_merge_template.put("name", "Copy Shareholder Agreement");
//////////////////
sign_mail_merge = Map();
sign_mail_merge.put("file_name", "Agreement");
sign_mail_merge.put("sign_in_order", false);
sign_mail_merge.put("mail_merge_template", mail_merge_template);
sign_mail_merge.put("signers", signers);
///////////
param = Map();
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///////////
info param;

send_doc = invokeurl
[
	url: "https://www.zohoapis.com/crm/v6/Deals/"+DealID+"/actions/sign_mail_merge"
	type: POST
	parameters: param.toString()
	connection: "zoho_crm"
];

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Download Mail Merge Document and Create Request in Zoho Sign

mail_merge_template = Map();
mail_merge_template.put("name","Copy Shareholder Agreement");
download_mail_merge = Map();
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download_mail_merge.put("file_name", "Test Shareholder Agreement");

param = Map();
param.put("download_mail_merge", download_mail_merge.toList());

download_pdf = invokeurl
[
	url: "https://www.zohoapis.com/crm/v6/Deals/"+DealID+"/actions/download_mail_merge"
	type: POST
	parameters: param.toString()
	connection:"zoho_crm"
];

info download_pdf;
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/////////// Send Using Zoho Sign ////////


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action = Map();
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action.put("recipient_email", "roy@gmail.com");
action.put("recipient_name", "Roy");
action.put("verify_recipient", true);
action.put("verification_type", "EMAIL");
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request.put("request_name", "Test Shareholer Agreement");
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data = Map();
data.put("data", requests);
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/////
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[
	url: "https://sign.zoho.com/api/v1/requests"
	type: POST
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	connection: "zoho_sign"
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					type :GET
					connection:"zoho_form"
				];
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					url :"https://www.zohoapis.com/crm/v3/Contacts/" + contact_id + "/Attachments"
					type :POST
					files:getFile
					connection:"zoho_crm"
				];
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			}

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getRoles = invokeurl
	[
	url: "https://www.zohoapis.com/crm/v3/Contacts/roles/"+contact.get("Contact_Role")
	type: GET
	connection:"zoho_crm"
	];
	info getRoles;
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Dynamic signers in Zoho Sign using Zoho writer Mail Merge Template from Zoho CRM

// 1. You need to use tags in the Template
/// Here is link for tags: https://help.zoho.com/portal/en/kb/zoho-sign/user-guide/sending-a-document/articles/automatic-field-addition-in-zoho-sign

dealLDetails = zoho.crm.getRecordById("Deals",DealID);
// info dealLDetails;
// getAllFieldsResponse = invokeurl
// [
// 	url :"https://writer.zoho.com/api/v1/documents/flo7ld4ba09726a694424994054acbb636e81/fields"
// 	type :GET
// 	connection:"zoho_crm"
// ];
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fieldTextData.put("Deal_Name",dealLDetails.get("Deal_Name"));
fieldTextData.put("Stage",dealLDetails.get("Stage"));
fieldTextData.put("Owner",dealLDetails.get("Owner").get("name"));
contact_roles = zoho.crm.getRelatedRecords("Contact_Roles","Deals",DealID);
// info contact_roles;
contact_List = List();
count = 0;
signerList = List();
for each  contact in contact_roles
{
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	signerMap.put("language","en");
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	signerList.add(signerMap);
}
fieldTextData.put("Contact_Roles",contact_List);
data_mp = Map();
data_mp.put("data",fieldTextData);
params = Map();
params.put("merge_data",data_mp);
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params.put("message","Please find the document to be signed here");
//optional
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//optional
params.put("set_expire","30");
//optional
documentid = "flo7ld4ba09726a694424994054acbb636e81";
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url = "https://zohoapis.com/writer/api/v1/documents/" + documentid + "/merge/sign";
info params;
/////////////////////////////
documentObj = invokeurl
[
	url :url
	type :POST
	parameters:params
	connection:"zoho_crm"
];
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		blueprint_details = invokeurl
		[
			url: "https://www.zohoapis.com/crm/v5/Deals/"+DealID+"/actions/blueprint"
			type: GET
			connection:"zoho_crm"
		];
	// 	info blueprint_details;
		blueprint = Map();
		blueprint.put("transition_id","6051205000002261178");
	// 	blueprint.put("data",dataMap);
		blueprintList = List();
		blueprintList.add(blueprint);
		param = Map();
		param.put("blueprint",blueprintList);
		update_blueprint_stage = invokeurl
		[
		url :"https://www.zohoapis.com/crm/v5/Deals/" + DealID + "/actions/blueprint"
		type :PUT
		parameters:param.toString()
		connection:"zoho_crm"
		];
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	searchMap = Map();
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	///
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criteria = "email:equals:"+vendor_email;
response = zoho.crm.searchRecords("users", criteria);
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deleteRecordMap = {"module":"Leads","id":leadId};
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task_map = Map();
task_map.put("Subject","Contact nick name is missing.");
task_map.put("Description","Please add the nickname of the selected contact for this task, so that the system can send a notification about the unchanged deal within 90 days to this contact.");
task_map.put("Deal_Priority",true);
task_map.put("Who_Id",contact_Id);
task_map.put("Due_Date",zoho.currentdate.addDay(5));
task_map.put("Priority","? Normal (THIS WEEK)");
task_map.put("What_Id",deal_Id);
task_map.put("Owner",deal_owner);
task_map.put("$se_module","Deals");
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